Nominating Committee Crew Duties, Procedures, and Responsibilities
(Amended 14 June 2008)
1. Nominating Committee Responsibilities
- The Nominating Committee shall be appointed by the Association Board
in accordance with the By-Laws Article 6, Paragraph 4a.
- The Nominating Committee shall select a spokesman who shall coordinate
all Committee communications with the Association Board spokesman.
The Nominating Committee spokesman shall communicate every communication
received by him from the Association Board spokesman immediately to
the remaining committee members. All communications between the
Board and the Nominating Committee will be through their respective
- There are seven elected offices, as defined in the By-Laws:
#1 Member at Large
#2 Member at Large
#3 Member at Large
The nominating Committee shall endeavor to place in nomination at least
one candidate for each of the elected positions.
- Should the Nominating Committee be unable to find candidates for
one or more elected offices, that fact shall be reported to the Board
as soon as practical. In the event that the Nominating Committee
cannot nominate candidates for every board position, the unfilled position(s)
shall be open to nominations from the floor at the membership meeting
at which the election is being held. (Note: Nominees from the
floor must meet the “Qualifications for Elected Office” (see paragraph
2 below) for which they are nominated.)
- The Nominating Committee shall make a monthly progress report to
the Board indicating its progress; however, the report need not include
names under consideration.
- The Nominating Committee may conduct its proceedings in private.
- The Nominating Committee shall make a final, formal report of their
findings to the Board not less than one month prior to the election.
The Nominating Committee shall make a direct report to the membership
at the business meeting.
- The Association Board shall be responsible for preparing the ballots
for the election at the next membership business meeting.
2. Qualifications for Elected
- General Requirements
- All elected officials must be an active member as stipulated
in the By-Laws, Article 4, Paragraph 1a, i.e., dues are current.
If a member is inactive, he must become active to be considered
by the Nominating Committee as a qualified candidate for office.
- All elected officers must have immediate access to, and be capable
of sending and receiving, e-mail. Therefore, to be considered
for nomination for election, the nominee must have the ability to
communicate via e-mail in a timely manner.
- President. Additional Requirements:
A nominee for President must have served at least one term in one of
the other elected positions on the Board.
- Treasurer. Additional Requirements:
The position of Treasurer requires some familiarity with accounting
procedures. The Association maintains its financial data and
records using the computer financial program QuickBooks. The
nominee for Treasurer must be familiar with QuickBooks or must commit
to learning and employing QuickBooks in a timely manner.
- Secretary. Additional Requirements:
The nominee for Secretary should be familiar with recording business
meeting minutes, or be willing to commit to learning the ins and
outs of taking minutes. He must be computer literate, at least
in the use of a word processing program and the use of e-mail.
- Board Members At Large. Requirements:
Nominees for Board Member at Large should largely meet the General Requirements
as stated above in paragraph 2.A for all Board Members.
All nominees for board positions must
agree to make themselves familiar with the C-7A Caribou Association
By-Laws and the directives that guide performance in the various elected